< Hackathons
Basics
- Organizer team
- Team roles and responsibilities.
- Finances and sponsors
- Sample budgets, how to find and approach sponsors
- Venue and wifi
- How to choose the right venue and how to set it up. From room sizes to help desk to sockets.
- Prepare for emergencies
- Make sure everyone knows what they should do when something goes wrong.
- Diversity
- What you can do to encourage diversity and inclusivity in the community.
- Food, drinks, snacks
- So important that they get their own chapter.
- Timeline
- A year of Hackathon planning.
Participants
- Manage participants
- Registration, scholarships, visa, travel, accommodation, payment process.
- Newcomers
- How to reach new participants and create an awesome experience for first-time attendees.
- Volunteer roles
- Give participants the option to contribute to the event in different ways, from venue setup to mentoring to blogging.
- Stakeholders
- How to get MediaWiki power-users and people who use MediaWiki in their business involved in the event.
Communications + Outreach
- Promotion and press
- Make your event known within the community and beyond, and find stories for the press.
- Design and print materials
- Everything from name badges and T-shirts to banners and info posters.
- Communicate with participants
- When to reach out to your participants and in what way. Email templates, Telegram channel, etc.
Schedule + Program
- Program and sessions
- Scheduling content and sessions before and during the event.
- Social events
- Karaoke, quiz night, dancing party or wine tasting – fun activities before and during the event.
- Suggestions for future hackathons
- Get inspired by a couple of new ideas from both participants and organizers, just waiting to be tried out.
Mentoring
- Design Your Mentoring Program
- Ideas and tips to help design a mentoring program that works for your own event and community
- Mentoring Program Examples
- Specific examples of past or ongoing mentoring programs & buddy programs
- Mentoring Tips
- Ideas, tips and lessons for mentors themselves
The Big Day(s)...
- Event week
- Show time! Prepare as best as possible by creating a plan of action and a packing list (general supplies).
... and what comes after
- After the event
- Wrapping up with participants, feedback, documentation and reporting.
More tips
Wikimedia specific
| Page | What's on the page? | Is all relevant content on this page already included in the documentation on /Hackathons and its sub-pages? |
|---|---|---|
| m:Learning patterns/Writing a production schedule of event | Tips for making a spreadsheet listing all logistics, roles, and tasks that need to take place during an event. | Please link from somewhere |
| m:Wikimania_Handbook | Big Handbook for all Wikimania organizers. | YES |
| m:Wikimania_checklist | A brief checklist as an addition to the Wikimania handbook. | YES |
| m:User:Phoebe/Wikimania#Things_to_consider_and_tips | Started by User:Phoebe, There are some great tips in there. | If you find useful tips here that aren't in the handbook already, please merge them into the correct section/chapter of the handbook! |
| User:Jean-Frédéric/Hackathon handbook | A handbook started by User:Jean-Frédéric in 2014, after the London Wikimania Hackathon, before the major documentation for hackathon organizers was put into place. | If you find useful tips here that aren't in the handbook already, please merge them into the correct section/chapter of the handbook! |
| m:Category:Hackathon_learning_patterns | Learning patterns. | If you find a useful pattern that's not linked already, please link it in the according section/ chapter of the handbook! |
| m:Category:Event_patterns | Learning patterns. | If you find a useful pattern that's not linked already, please link it in the according section/ chapter of the handbook! |
| m:Events/Checklist | A small list of things to have during the event, not maintained, not complete. It could maybe me moved or redirected. | YES |
| m:Events_kit | A small selection of resources (not complete). | YES |
| outreach:Event_planning_process
plus the Learning Pattern that breaks this down: |
A link to this is included in /Hackathons/Before you start planning. | YES |
| m:Events/FAQ | Very brief, concerns stands and exhibitions booths. *not* targeted at hackathon organizers. | YES |
| https://www.harihareswara.net/sumana/2011/09/01/0 | Personal experience + Tips from Wikimedia hackathon organizer Sumana | If you find useful tips here that aren't in the handbook already, please merge them into the correct section/chapter of the handbook! |
| https://lists.gt.net/wiki/foundation/312412 | [Wikimedia-l] Run a local tech training event - I can help you start (2012-11-11) | If you find useful tips here that aren't in the handbook already, please merge them into the correct section/chapter of the handbook |
External guides
- https://hackdaymanifesto.com/
- https://hackathon.guide/
- 18f
- https://make.wordpress.org/community/handbook/wordcamp-organizer/
- https://www.nyc.gov/html/hackathon/html/index.html
- https://medium.com/@kaiiyer/making-our-physical-events-more-environmental-friendly-8d4a3ba162f0
- What Do Women Want At Hackathons? NASA Has A List
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